Our Teams... it sure does take a Village!

MODERATED BY ELDERS MIKE LEMON AND TINA ANTRAM

Purpose

 Ensure that Sunday Worship Services, Special Worship Services, and the administration of the Sacraments, are all conducted in a proper, well ordered and Bible based manner that creates a worshipful environment and extends a welcome and hospitality to all who enter our doors 

Actions

 Provide oversight and assistance to the Pastor and Office Staff to ensure worship services are

properly staffed, planned and communicated

 Coordinate activities of Greeters, Ushers, Communion servers, Worship Assistants and Acolytes

 Plan for and prepare Communion

 Arrange for pulpit supply as needed

MODERATED BY MICHAEL TURNER AND MARK BRANDLEY

Purpose

Welcome and assimilate new members into VPC

Actions

 Maintain and distribute welcome packets

 Ensure some form of follow up with visitors, including adding them to the Friday email blast

 Coordinate with the Pastor on new Member classes; Maintain membership rolls and directory

 Conduct an annual event that introduces people to VPC (maybe in conjunction with the

Fellowship Team or the Live Nativity)

MODERATED BY BRENDA DEBOER, BETH DHONT, PEGGY BRYANT

Purpose

Create opportunities for members to have fun together, get to know each other better and to attract

others to VPC and to Jesus Christ

Actions

 Coordinate quarterly outings (e.g. Community Outreach events such as Pancake Breakfast and

the Easter Eggstravaganza, attend an event at Carrollwood Cultural Center, etc.)

MODERATED BY ELDER MARY ELLEN KILBRIDE

Purpose

Ensure that VPC’s mission outreach efforts are properly managed and aligned with our goal of

continuing Christ’s work in the world

Actions

 Evaluate mission outreach opportunities and organizations;

 Determine which ones VPC will support either monetarily or in other ways and oversee that

support;

 Coordinate an annual church wide, hands-on missions effort that creates an opportunity for us

to work together as one body of Christ

MODERATED BY ELDER MIKE SCHUYLER

Purpose

Ensure that the church finances are being properly managed by the Office Administrator; Ensure that

the Session is kept informed of the overall church finances; Facilitate the development and approval of

the annual church budget and annual stewardship campaign

Actions

 Develop annual budget

 Review, approve and sign checks for budgeted church expenses

 Provide budget variance reports and analysis to Session throughout the year

 Provide budget variance reports and analysis to Ministry Teams as needed throughout the year

 Review and approve investment of excess funds

 Oversee the management of church finances by Office Administrator

        - Collections, counting, deposits, expense payments, accounting records, payroll

administration, tax filings

 Oversee the annual Stewardship campaign in coordination with Pastor and Office Administrator,

including coordination of the Easter and Christmas Special Offerings

MODERATED BY JOYCE SHORT AND ELAINE RICHARD

Purpose

Ensure that all members and attendees are given the opportunity to grow in their faith and become

better equipped to serve the Lord through Bible-based Sunday school classes, small group Bible studies

and other Christian educational programs

Actions

 Coordinate with the Pastor to identify and empower Bible study leaders;

 Review and approve (and help to identify) curriculum to be used in VPC Bible studies and

programs;

 Publicize, encourage and help guide members to join a bible study group;

 Attempt to provide classes across a range of days/times, for varying age groups (youth through

adults) and for varying levels of Christian development

MODERATED BY ELDER JIM LINDQUIST

Purpose

Ensure all church buildings and property are appropriately managed and maintained, as well as insured

in accordance with the Presbytery’s insurance requirements

Actions

 Oversee all necessary property related maintenance and repairs

 Coordinate with office administrator on hiring and management of contractors for property

maintenance and repairs

 Coordinate with office administrator on annual renewal of VPC’s insurance policy

MODERATED BY ELDER PAM THOMPSON AND JIM LINDQUIST

Purpose

Ensure all paid staff positions are properly defined, approved, filled and compensated; Ensure all staff

members are performing as expected

Actions

 Review all position descriptions with Pastor and the appropriate ministry team to ensure proper

scope of work and required time

 Review compensation to ensure alignment with market (avoid over or under paying staff);

Oversee hiring effort for new hires

 Maintain Personnel Procedures Manual

 Conduct annual performance reviews in coordination with Pastor and help Pastor address any

performance issues

MODERATED BY LYNNE LEMON, DENNY ANTRAM AND STEPHANIE CAMPBELL - BRADY

Purpose

Ensure that members in need are being cared for physically and spiritually

Actions

 Maintain and publicize list of members in need of support from the church

 Coordinate and keep track of support being provided to ensure that needs are being met (e.g.

in-home communion, rides, emails, cards and/or phone calls as appropriate)

 Coordinate with Pastor (and Parish Nurses) to ensure funeral support, hospital visits and other

similar visitation needs are being made

MODERATED BY LYNNE LEMON, DENNY ANTRAM AND STEPHANIE CAMPBELL - BRADY

Purpose

Ensure that all open positions on the Session, the Board of Deacons, the Nominating Committee and ad hoc committees as appropriate (e.g. PNC) are prayerfully and properly filled

Actions

 Prayerfully review needs for open positions (i.e. skills, strengths) and identify qualified

candidates to fill those positions

 Call the selected candidates (i.e. discuss the openings with them)

 Nominate willing candidates for election